Payroll and Benefits Specialist

Mower’s Syracuse office has a terrific opportunity to join its fast paced, full service, advertising, marketing, public relations firm with offices in nine cities across the United States.  The Payroll/Benefits Specialist we seek will provide support in all areas of the Human Resources functions of the agency including assisting in the following areas: the processing of payroll, the administration of benefits programs, the recruitment process and the administration of learning and development programs.  This position requires an extremely detail oriented person with progressive knowledge of payroll and taxation, benefits administration, and federal and state regulations.

Primary Job Functions:

  • Assist with processing bi-weekly multi-state payroll for exempt and non-exempt employees, reconcile and audit payroll processing and taxation
  • Assist with the processing of off-cycle and year end payrolls
  • Review monthly, quarterly and annual payroll tax reports and filings
  • Process employee change requests, respond to employee inquiries and prepare payroll exceptions
  • Maintain human resources information system records as well as employee files
  • Assist with on-boarding of staff
  • Assist with claims management (FMLA, Disability, PFL, Worker’s Compensation, and Unemployment)
  • Remain current on federal, state and local employment, benefit and taxation laws and regulations
  • Assist HR team in daily operations of the department, maintain confidentiality and discretion of information and ensure compliance and consistency through the agency

Other Supporting Duties:

  • Assist with development and delivery of training to groups, collaborate with outside resources to accomplish learning and development programs/goals for agency staff, work with CAO, HR team and other leaders, to create and maintain training and development database
  • Support recruitment process by reviewing resumes in applicant tracking system (ADP), prequalify candidates for manager review, set up phone screens, schedule interviews, attend local career/intern job fairs as needed
  • Other duties and projects as assigned


  • Degree in Human Resources, Accounting or related field and at least 2-5 years of related experience
  • 2+ years of experience processing multi-state payroll (ADP Workforce Now a plus)
  • Experience in the administration of 401(k) retirement plans and core/supplemental benefit program offerings
  • Solid knowledge of HR practices as well as federal, state and local employment and taxation laws and regulations
  • Abilities in math, principles of record keeping, and strong organizational and analytical skills are necessary
  • Ability to multi-task and prioritize efficiently
  • Detail oriented, highly organized with excellent interpersonal and communication skills
  • Proficient in Microsoft Office Suite, particularly, Excel and PowerPoint and web-based HRIS systems